USE OF ELECTRONIC MESSAGING BY MEMBERS:

File: BHE

As elected public officials, school committee members shall exercise caution when communicating between and among themselves via electronic messaging services including, but not limited to, electronic mail (e-mail), Internet web forums, and Internet chat rooms.

Under the Open Meeting Law, deliberation by a quorum of members constitutes a meeting. Deliberation is defined as movement toward a decision including, but not limited to, the sharing of an opinion regarding business over which the committee has supervision, control, or jurisdiction. A quorum may be arrived at sequentially using electronic messaging without knowledge and intent by the author.

School committee members should use electronic messaging between and among members only for housekeeping purposes such as requesting or communicating agenda items, meeting times, or meeting dates. Committee members may periodically receive informational updates. Response to these updates should be limited to housekeeping purposes as previously described or questions of clarity. Response should not include opinions, whether express or implied, as this could constitute deliberation as defined in Open Meeting Law.

LEGAL REF’s.: M.G.L.4:7; 39:23A, 23B; 66:10

ADOPTED: May 23, 2006